Salary Packaging Software: Keep Your Program in House Without the Compliance Risk
Some organisations would rather keep salary packaging in house. They want the control, the direct relationship with their people, and the visibility that comes from running the program themselves. The problem has always been the compliance risk and the manual effort. Purpose built salary packaging software removes both, so you can keep control without carrying the burden. Here is how it works.
The case for keeping salary packaging in house
Outsourcing
salary packaging is the right answer for many organisations, but not all. If
you are a large employer in government, health, education or the not for profit
sector, you may have good reasons to keep the program internal. You keep the
employee relationship, you keep your data close, and you retain full control
over how the program runs. What you do not want is to take on the compliance
exposure and the mountain of manual reconciliation that used to come with doing
it yourself.
That
is the gap salary packaging software is built to close. It gives you the
control of running packaging in house with the compliance confidence of a
specialist provider, because the provider grade tax expertise is built into the
platform itself.
Payroll integration and ATO compliance, built in
The
two things that make or break an in house program are payroll integration and
compliance, and both are at the core of the software. It integrates with
virtually any current payroll system and processes right up to your payroll cut
off, with no manual reconciliation at the end. The FBT exempt caps and benefit
rules are configured for you, so calculations are correct every time and your
team is not interpreting tax rules by hand.
Every
action is backed by compliance reporting and full audit trails, running on
private cloud infrastructure with annual Australian security audits. In other
words, the reliability and rigour you would expect from an outsourced provider,
kept inside your own four walls.
What the platform gives you
●
Payroll
integration. Works with
virtually any current payroll system and processes to payroll cut off with no
manual reconciliation.
●
ATO
compliance. FBT exempt
caps and benefit configuration built in, so calculations stay correct and
compliant.
●
Dual
user access. Separate,
purpose built interfaces for your administrators and for your employees.
●
Reporting
and security. Compliance
reporting and full audit trails, on private cloud infrastructure audited
annually in Australia.
●
Two
benefits, one system. One
platform covers both salary packaging and novated leasing.
Live in weeks, not quarters
A
common fear with any new system is a long, painful rollout. This software is
designed to be live in weeks, not quarters, so you are not committing to a
project that drags on for a year. The industry has largely solved the
underlying product. Where organisations still get let down is the experience
and the transparency, and that is exactly what a modern, purpose built platform
is designed to fix.
Who keeping it in house suits best
In
house software is not for everyone, and it is worth being honest about who it
fits. It tends to suit larger employers in government, health, education and
the not for profit sector: organisations with a capable payroll function, a
preference for keeping the employee relationship and the data close, and enough
scale that running the program internally is worth the ownership. If that
sounds like you, software gives you control without the manual risk.
Smaller
organisations, or those without the internal capacity to manage a program day
to day, are usually better served by outsourcing. The good news is that you do
not have to work this out in isolation, and you are not locked in forever. Many
organisations start with one model and move to the other as they grow.
Security and data you can stand behind
When
you keep packaging in house, your team sits closer to sensitive employee and
payroll data, so the platform is built to protect it. It runs on private cloud
infrastructure with annual Australian security audits, backed by compliance
reporting and full audit trails. That means when a board member, auditor or
regulator asks how the program is controlled, you have a clear, documented
answer rather than a spreadsheet and a hope.
What implementation actually looks like
Live
in weeks, not quarters is a promise about the rollout, not a slogan. Because
the platform is purpose built and integrates with virtually any current payroll
system, implementation is measured in weeks. The provider configures the caps
and benefit rules, connects to your payroll, and helps your administrators and
employees get comfortable with their separate interfaces. You are not signing
up for a year long project that stalls halfway through.
Common questions from payroll and HR teams
Will it work with our payroll system?
In
almost all cases, yes. The platform is designed to integrate with virtually any
current payroll system and to process right up to your payroll cut off, without
manual reconciliation at the end.
Who keeps us compliant if we run it ourselves?
The
compliance expertise is built into the software. The FBT exempt caps and
benefit rules are configured for you, and every action is backed by reporting
and audit trails, so your team is not left interpreting tax rules by hand.
Can it handle novated leasing too?
Yes.
One platform covers both salary packaging and novated leasing, so you are not
running two systems for two benefits.
Outsourcing benefits, in house control
The
simplest way to describe salary packaging software is outsourcing benefits within
house control. You get the tax expertise, the compliance and the reliability
that come from a specialist, without handing over the program or the employee
relationship. For a large employer that wants both control and confidence, that
combination is hard to beat.
Eziway builds this
software in Australia, drawing on years of running salary packaging as a
specialist provider. If you would like to see how keeping your program in house
could work, book a walkthrough and we will show you the platform against your
own payroll and requirements.
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